Smart Desk

The App to check and digitally sign Contracts, HR and DDT Practices.

Smart Desk is the Siav App that allows you to simplify and speed up the various activities related to the management of documents in electronic format, from their reception through the digital signature - in graphometric mode - to their subsequent archiving within a documentary or management software.

The product is not a document repository but rather it is to be seen as a "bridge instrument" that receives documents from an ERP or a document, simplifies the acquisition of any attachments and the signature of the various documents necessary for the purpose of carrying out specific processes and sends the signed documents to the systems used for archiving.

The characteristic data of each practice (eg name, surname, tax code, etc.) and the documents to be signed by the end user are defined in the application that feeds the Smart Desk (ERP, document system etc.).

The Smart Desk side displays all the documents and data sent received and it is possible to sign the various documents by means of a graphometric signature: thanks to the use of suitable tablets or graphic tablets, the user can sign a document, such as a delivery note, sign a informed consent or a contract, by placing one or more Simple Electronic Signatures (FES) or Advanced Electronic Signatures (FEA) with the detection of biometric data.

The solution can be used both from PC and tablet (Android and / or IOS), is natively integrated with Siav's Archiflow solution and can be easily integrated from third-party products through the SDK made available but also with third-party products, for sending the signed documentation, implementing specific custom connectors.

Smart Desk can be used for the management of practices relating to various areas (Utility, PA, HR etc.) and to acquire documents from various devices (also by means of a camera), making the product flexible to different contexts of use. The product provides paperless management of the outgoing documentation that accompanies the goods, such as delivery documents, and the management of paperwork, such as contracts, in digital format.

The user when logging in (which can be done by entering username and password or by LDAP authentication or custom provider), based on the role attributed to him during configuration will have access to one and / or the other product configuration .

Key Points:

- Reception of documentary / managerial documents of interest;

- Signing of the various documents by graphometric signature (FES or FEA) using tablet or graphic tablet;

- Complete dematerialisation of documents, and processes, which require graphometric signature;

- Maximum flexibility of use: Smart Desk can be used both from tablet and PC, allowing the necessary acquisition of documents via scanning, file selection or camera;

- Intuitive interface that guides the user in carrying out the different steps necessary to manage a digital practice: the operator immediately became clear which documents to work and which have already been processed, having evidence of which documentation must be requested from the user and which to be signed ;

- Simplified management of the electronic DDT, thanks to the display of the "list of documents to be signed" and the subdivision of the DDT for each shipper;

- Print (or send via email) to the user a summary of the operations carried out with Smart Desk;

- Integrated tool with Archiflow ECM platform;

- Automatic sending of signed documents to the ERP, with a special custom connector, or to the reference document system.